Privacy Policy

Last updated: November 5, 2026

This privacy policy describes the information we collect, how we use it, and the choices you have.

Our registration website is hosted on the vFairs virtual event platform, operated by vFairs LLC ("vFairs"). This policy covers IAJGS's own practices. vFairs also has its own privacy policy, which applies to information collected through its platform: vFairs Privacy Policy.

For privacy-related issues, please contact us at:

Information We Collect

We may collect information (including name, address, telephone number, email address, and transaction information) when you:

• Register for a conference on our website.
• Purchase an additional conference session, such as a computer workshop, on our website.
• Choose to provide additional information, such as ancestral names and towns, genealogical organizations to which you belong, or genealogical experience, using our website.

Payment Card Information

IAJGS does not collect or store your credit or debit card number. Card payments are entered on, and processed by, our third-party payment processor. We receive only a record of the transaction (such as what you purchased, the amount, and the date) and basic billing details.

Using Information We Collect

We use the information we collect to:

• Process your order.
• Schedule meetings.
• Provide the services you request.
• Respond to your questions and provide user support.
• Send administrative notices, such as confirmations, receipts, and changes to your registration.
• Inform you of additional IAJGS services and events and local JGS events.

Information We Share with Others

• We contract with other companies to provide certain services, including maintaining the conference management database (vFairs) and payment processing. We provide these companies with only the information they need to perform their services and work closely with them to ensure that your privacy is respected and protected.
• Information you choose to share through event features, such as the Family Finder, chat, or message boards, may be seen by other registrants.
• We do not sell, rent, or lease our registrant lists, and we do not share email addresses for any marketing purposes.
• On rare occasions, we may disclose specific information upon governmental request, in response to a court order, or when required by law to do so. We may also share information with companies assisting in fraud protection or investigation. We do not provide information to these agencies or companies for marketing or commercial purposes.

Cookies

• A cookie is a small data file stored by your web browser on your computer.
• Cookies enable you to maintain a secure connection to our website and to place orders.
• Cookies may enable you to more quickly re-enter information into forms on our website.
• Our website is hosted on vFairs, which may also use cookies for site functionality and analytics. You can read about vFairs's use of cookies in its privacy policy, linked above.

How Long We Keep Information

We keep your information only as long as needed for the purposes described in this policy, including to maintain accurate records of registrations and purchases, to meet legal, accounting, or reporting requirements, and to resolve disputes.

Security

It is our intent to protect against the loss, misuse, or alteration of information that we have collected from you or received from a partner. We use a variety of current technologies and processes for protection of our user data. We limit the information we provide to outside companies with whom we contract to only what they need to carry out their responsibilities.

Links to Other Websites

Our website may contain links to other websites that IAJGS does not own or control. We are not responsible for the privacy practices of those websites, and we encourage you to read their privacy policies. This policy applies only to information collected through our website.

Privacy of Children on Our Website

Our website is not intended for use by children under the age of 13, and we do not knowingly collect personal information from children under the age of 13.

Changes to This Policy

We may update this policy from time to time. When we do, we will post the updated version on this page and change the "Last updated" date above. Your continued use of our website after changes are posted means you accept the updated policy.

Contact Us

If you have questions or concerns about this privacy policy, please contact us using the information at the top of this page: registration@iajgs.org.